How can I apply for a copy certificate?

You can apply for certificates for events that happened in our area, Newcastle upon Tyne.

If the event happened within the last month, contact the Register Office for a copy certificate. 

Please note, searches will not be made without payment first being made.  If the search is unsuccessful, a refund may be given.

Search indexes and apply online

Certificate costs can be found on our fees page. Payment can be made by credit or debit card.

Certificates will be folded and placed in envelopes for posting out. If you do not want your certificate folding, place your order in person or by phone and make your preference clear to the officer taking your order. Arrange to collect your certificate from the Register Office at the Civic Centre.

24-hour Priority Service

To take advantage of our 24-hour Priority Service, place your order online.  You need to select and pay for Priority Service as you complete the online process.  If you apply before 11am, you can collect after 3pm from the Registrars Entrance at the Civic Centre. If you order after 11am, you can collect after 11am the next working day from the Registrars Entrance at the Civic Centre.  Or you can choose to have it posted out for an additional charge. The charge for the 24-hour Priority Service can be found on our fees page.

Other ways to apply

  • By post - send us the details of the certificate you require together with your payment. Payment can be made by cheque, postal order or International Sterling Money order.
  • By phone - phone 0191 278 7878 and ask for 'Register Office'.  Payment can be made over the phone by credit or debit card. Please speak to us if you wish to discuss other methods of payment.

What information do I need to provide?

You must supply this information in order for your request to be processed:

  • Births - first name at birth, last name at birth, year of birth and first and last names of at least one of the parents.
  • Deaths - first and last name of the deceased person and the year of death.
  • Marriages - first and last names of at least one of the married couple and the year of marriage.
  • Civil Partnerships - first and last names of both partners, address of each partner at the time the ceremony took place, the year and venue in which the ceremony took place.
Page last updated: 
30 August 2018
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