Newcastle Youth Fund: Application guidance

Newcastle Youth Fund: Application guidance

Voluntary, community and social enterprise (VCSE) organisations can apply to the Newcastle Youth Fund for:

  • between £10,001 and £25,000
  • for projects in their area
  • lasting up to 12 months

A single organisation can:

  • submit a maximum of two applications per area
  • only be awarded a maximum of two grants per area (and the two applications must be for different types of youth intervention)
  • only be awarded a maximum of four grants in total

Applications must:

  • reflect your knowledge of, and the individuality of, a local area
  • not duplicate an application for the same project in a different part of the city

A separate application must be submitted for each project idea.

Advice on who can apply and how to complete an application is available on this page. For more detailed guidance see our:


To receive a grant from the Newcastle Youth Fund you must:

  • benefit young people in Newcastle aged 13 to 19 years old (or up to 25 if they have special educational needs or disabilities)
  • either be based in Newcastle (or a neighbouring council area) or have a track record of delivering services within the city
  • be a constituted voluntary community sector organisation, a registered charity or social enterprise
  • demonstrate that young people are involved in the design and delivery of the project, and that their ideas have been reflected in the application
  • increase opportunities for young people to take part, and provide youth support opportunities for young people
  • have safeguarding policies and procedures
  • have health and safety policies and procedures
  • not duplicate activities or services already offered

Organisations that are currently working with young people but who do not currently meet the organisational status requirement may be able to get support from Connected Voice.

What funding can be used for

Funding can be used:

  • to cover the costs of a project including an organisation’s revenue costs arising specifically from it (such as staff salaries, office overheads, expenses or equipment hire)
  • for management costs, up to a maximum of 10% of the overall project cost
  • to continue to fund projects that have previously received funding from the Newcastle Youth Fund

Funding cannot be used for:

  • activities that only operate during school holidays (due to the council's Holiday Activities Fund (HAF))

Fund priorities

Applications must contribute to two of the Fund's priorities. These are to:

  • support young people’s emotional health and physical wellbeing
  • support individual and community resilience
  • increase aspirations, promote education, training and employment
  • reduce risk taking behaviours (including exploitation, county lines, anti-social behaviour, violence, drugs and alcohol and sexual health)
  • support young people from ethnic minority backgrounds
  • support LGBTQ+ young people
  • reduce social isolation and create opportunities for young people to build friendships
  • support young people with special educational needs or disabilities (SEND)

Although focus must be on core funding priorities, applicants can also demonstrate a contribution to wider ambitions for our city, including:

  • addressing the climate emergency
  • jobs and education
  • supporting the White Ribbon campaign, which encourages people not to commit, excuse or remain silent about violence against women and girls

Information you need to provide

Before you apply for a Newcastle Youth Fund grant please make sure you have all the information necessary to complete the form.

To help you prepare your information please see our:

You must complete the form in one go. You cannot save the form and return to it.

Information about your organisation

The details of your organisation we will ask for are its:

  • name
  • address
  • status (as a constituted voluntary community sector organisation, registered charity or social enterprise)
  • charity or Companies House number (if you have one)
  • date it was set up
  • lead worker's name, email and phone number
  • lead young person's name
  • bank details (including bank name, account number and sort code)

We will also ask you to confirm you can provide, on request, for both your organisation and any partners who are delivering a project:   

  • the last two years of accounts plus a bank statement (where they exist)                                                                                      
  • an enhanced disclosure and barring service (DBS) check for any staff who are involved (whether paid or voluntary)
  • public liability and employers liability insurance
  • a health and safety policy, that has been reviewed in the last year
  • an equality and diversity policy, that has been reviewed in the last three years
  • a copy of governing documents, such as articles of association or your constitution

You must also confirm you have read our:

And you must then read, complete, and send us:

Your project

We will ask you:

  • your project's name
  • if it is new or existing
  • if it has previously received a Newcastle Youth Fund grant (and if so, if the new application varies in any way)
  • when the project will start and end
  • which of the fund's priorities the project supports
  • the council ward areas the project will take place (including any specific estates or streets)
  • the locality you are applying for (east, north, inner west or outer west)
  • if you are applying for more than one locality
  • a description of your project (highlighting support and activities young people have told you are important, why they are needed and how it will complement other activities)
  • how often the project will take place
  • who you will work with to increase the impact of your project
  • who, how many and how were people involved in putting forward ideas for your project
  • how you will ensure young people's views are embedded in the project and the difference that will make
  • what will happen once funding ends

We will also ask:

  • how many young people will be involved in your project (broken down by factors such as age and gender)
  • how the structure, experience, skills and knowledge of your team will enable you to deliver the project

Financial information about the project will also need to be provided. This includes:

  • the total project cost
  • how much is being requested from the Newcastle Youth Fund
  • a breakdown of costs (for example staffing, activities, resources, training, travel, running and management costs)
  • whether you have secured matched funding from another source

Young people's views

As part of your application we ask that young people involved in your project send us video telling us:

  • what you think young people will get out of this project
  • how this organisation supports your ideas and involves you in decision making

Terms and conditions

For details of the funding agreement you would be asked to sign if your bid is successful see our:

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