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Apply for a Copy Certificate

We will only be accepting online applications for copy certificates until further notice. 

If you have a request for the priority service, please enter the reason for your urgent need for the certificate into the request form. We will contact you to let you know if we can accommodate your request – if not, a full refund will be provided.

If you would like to use the standard service you may do so. However, we cannot guarantee delivery within 15 working days.

All certificates will be posted out until further notice – to ensure social distancing guidelines are adhered to, collection will not be permitted.

 

Apply Online for Copy Certificates

 

How to Apply 

Information required to apply for a copy certificate

Fees

 

The Register Office is able to issue certificates for events that took place in Newcastle upon Tyne from 1837 to the present day.

Standard Service

If you use our standard service your certificate will be ready for collection within 15 working days of your application being made.

Priority Service

If you use our priority service your certificate will be ready for collection within 24 hours of your application being made. If you apply before 11am, you can collect after 3pm on the same day at the Register Office reception desk. If you order after 11am you can collect your certificate after 11am the following day.

Please note that these timings apply to working days only (i.e. if you order a certificate on Saturday it will not be ready to collect until Monday).

 

How to apply

By phone

Telephone: 0191 2787878 and ask for 'Registrars' then choose Option 2.

Monday 8am to 4pm
Tuesday to Friday 8.30am to 4pm

Payment can be made by debit or credit card.

In person

Apply in person at the Registrars' Desk in the Newcastle City Council Arches Reception, Monday to Friday 8.30am to 4.30pm.

Payment can be made by debit or credit card, by cash or by cheque.

By post

Please provide us with details of the certificate you require together with your payment.

Payment can be made by cheque or postal order.

 

Information required to apply for a copy certificate

The information listed below is the minimum required to allow a search to be carried out:

Births

  • First and last name at birth
  • Year of birth
  • First and last names of at least one parent

Deaths

  • First and last name of the deceased
  • Year of death

Marriages

  • First and last names of at least one of the married couple
  • Year of marriage

Civil Partnerships

  • First and last names of both partners
  • Address of each partner at the time the ceremony took place
  • The year of the ceremony
  • The venue in which the ceremony took place

Please note that no searches will be carried out without payment first being made.

If the search is unsuccessful or the event took place in another district, a refund may be given.

 

Fees

The cost for the standard service is £11 and the cost for the priority service is £35. Full details of certificate costs can be found on our fees page.

 

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