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Register a Death

Who can register a death?

Make an appointment

Information needed to register a death

Certificates

Tell Us Once

 

Who can register a death?

People who can legally register a death include:

  • A relative
  • A person present at the death
  • The occupier of the premises where the death occurred
  • The person arranging the funeral (not the undertaker)

A death should be registered within five days unless a Coroner is conducting an investigation into the circumstances. Deaths must be registered at the Register Office for the district where the death occurred.

 

Make an appointment

If the death occurred in Newcastle upon Tyne you must register the death at The Register Office, 2nd Floor, Civic Centre, Newcastle upon Tyne, NE1 8QH.

Appointments are available from Monday to Friday from 8.30am to 3.45pm. Please contact the Register Office to make an appointment.

If it is not possible for you to attend the Register Office in the district where the death occurred you can register the death by declaration at any Register Office in England or Wales.

 

Information needed to register a death

A Registrar will ask you for the following information:

  • The date and place of death
  • The full name and surname of the person who has died
  • Their address
  • Maiden surname or any other names used, if applicable
  • The date and place of birth
  • If the deceased was married, widowed or registered a formal civil partnership, the full name and occupation of their spouse or formal civil partner
  • The date of birth of a surviving spouse or civil partner
  • Details of any public sector pension e.g. civil service, teacher or armed forces

Documents to bring with you

A registration can only go ahead if the informant can provide the following.  Please do not make an appointment to register a death until you have this information:

  • The Medical Certificate of Cause of Death issued by a doctor; and/or
  • Notification from the Coroner that registration can go ahead

Additional supporting evidence

To improve the accuracy of death records, documentary evidence will be sought at registrations, including the deceased person's:

  • Passport
  • Proof of address (for example, a utility bill)
  • NHS medical card
  • All marriage or civil partnership certificates
  • Birth certificate
  • Deed Poll

If you are the person who is registering the death, the 'informant', please bring with you your own:

  • Passport
  • Driving licence
  • Proof of address (for example, a utility bill)

If you do not have any supporting evidence, we can still go ahead with registering the death.

 

Certificates

You can purchase a certified copy of the original entry at the time of registration or at a later date. Certificate costs can be found on our fees page.

We will provide you with the form you need to pass to your funeral director to allow the funeral to go ahead.

 

Tell Us Once Service

If you are registering the death of a person who lived in Newcastle upon Tyne, we can offer you an additional service called Tell Us Once. Using Tell Us Once ensures the right parts of government services are told about the death (such as tax credits and Housing Benefit) as well as departments within the council (like libraries and adult social care).

The information you give will be treated securely and confidentially. The organisations that are contacted will use the information to update records, to end services, benefits and credits as appropriate. They may use the information in other ways but only as the law allows.

Find out more about Tell Us Once.

 

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