Arranging your Ceremony

Arranging your Ceremony

The Marriage Schedule System

Updated Guidance for Marriages and Civil Partnerships 

New ceremony bookings

If you are interested in booking a ceremony please contact the Register Office by phone (Monday to Friday, 8.30am to 4.30pm) on 0191 2787878 and ask for Registrars or email registrars@newcastle.gov.uk stating your preferred date and time, the name of your venue and your contact details, and someone will get back to you.   Please note that we are dealing with a high volume of ceremony requests but we are working through them in the order we receive them and we will get back to you as soon as we can.

Marriages and civil partnerships - lifting of restrictions from 19 July 2021

If you are having your ceremony in Newcastle Register Office, the number of attendees allowed is four.  This includes the couple plus two witnesses.

If you are having your ceremony in The Leazes Room the number of attendees allowed is 50.  This includes the couple, witnesses, children, other guests and anyone working the ceremony such as photographers.

If you are having your ceremony at an approved premise you should contact them directly if you have any queries about numbers.

All restrictions on ceremony content have been removed. 

Coronavirus (Covid-19)

It is important to remember that Covid -19 has not gone away.  To protect you, your fellow guests, our staff and the wider community we are asking you to comply with the following guidelines when you attend a marriage or civil partnership ceremony in the Civic Centre:

  • You should not attend a ceremony if you, or anyone in your household, feels unwell. If you or anyone in your household have shown symptoms of Covid-19 within the last 10 days, you should not attend unless you have had a negative PCR test result.
  • You should not attend if you have been instructed to self-isolate by NHS Test and Trace, even if you have no symptoms or have had a negative Covid-19 test.
  • All guests are strongly encouraged to carry out lateral flow testing twice a week, before and after the ceremony.  Do not attend if you test positive.  You can collect free testing kits from local pharmacies and community sites, or order online or by phone for home delivery: www.nhs.uk/gettested

Lateral flow tests should only be used by people without symptoms.  If you develop symptoms, you must arrange a PCR test straight away and self-isolate until you get the results - even if your lateral flow test is negative.

  • Unless you are medically exempt, we would encourage that a face covering be worn when you are not seated i.e. entering and leaving the venue and in public areas such as toilets and stairways.
  • Please sanitise your hands using the dispensers provided and avoid touching your face, as well as handles, railings etc., wherever possible.  Always cover your face if you need to cough or sneeze and wash or sanitise your hands immediately after.
  • If you develop Covid-19 symptoms while at a ceremony, notify the nearest member of staff immediately and put your face covering on.
  • In the event of a fire alarm sounding, follow the instructions given to you by event staff and make your way to the nearest available exit.  A face covering can be worn if this is to hand but this should not delay evacuating the building.

Arranging Your Ceremony

The first thing you need to do is decide what type of ceremony you would like.  This could be in the Register Office, The Leazes Room, or at one of our approved venues around the city. These ceremonies can be booked up to 2 years in advance.

You may also choose to hold your ceremony at a place of worship,  or you might want to get married abroad.

Register Office and Leazes Room

To book a ceremony in The Register Office or in The Leazes Room please  contact the Register Office.

Approved Venues

Provisionally book your ceremony with the approved venue  and then contact the Register Office to confirm the availability of a Registrar.

Religious Ceremonies

Information about arranging a religious ceremony can be found at gov.uk.

Getting Married Abroad

Information about the documents you might need to arrange a marriage or civil partnership ceremony abroad can be found at gov.uk.

Outdoor Civil Marriage and Civil Partnership Ceremonies

Information about outdoor ceremonies can be found at gov.uk.

Please be aware that all of our ceremony bookings require the payment of a booking fee at the time of booking.  A deposit is also required for the Leazes Room and approved venue bookings.  This will guarantee your chosen date and time subject to our Terms and Conditions of booking .

Giving Notice of Intention to Marry or Form a Civil Partnership

Giving notice of intention involves attending an appointment at a Register Office. You must do this before you are able to be legally married in the UK. Before you book an appointment, you will need to know where the ceremony will take place and be able to confirm that you are both legally free to get married or to form a civil partnership.

Details of when and where to give notice and the documents you will need to provide can be found on our Giving Notice page.

We are currently experiencing high demand so notice appointments are not available at short notice.  Please make sure you contact us in a timely manner to make your appointment or you may not be able to proceed with your ceremony as planned.

Payment

You will be asked to pay the final balance for your ceremony at least 16 weeks prior to the date it will take place.  The cost of your ceremony depends upon the choice of venue and the day of the week the ceremony will take place.

Details can be found on our fees page .

Ceremony Choices

During the ceremony you will have to make two sets of legal declarations at a minimum. However, once you have made your final payment we will send you some information on your ceremony options which will allow you to personalise the remainder of your ceremony.  These forms should be returned to the Register Office before your ceremony so that a script can be prepared for the Registrar to use on the day.

We will also send you some hints and tips to help your day run smoothly.

Marriages Involving EU or EEA Nationals

In order to marry in England or Wales a Registrar must attest a notice of marriage. The General Register Office has advised that there is no intention to make any changes to the existing scheme on or immediately after the UK has left the EU. The longer-term position remains unclear, but EU and EEA citizens seeking to marry in 2019 and early next year can be reassured that their marriage will not be affected by changes.

 

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