Planning Privacy Notice

Who we are

We are the planning department for Newcastle City Council. This privacy notice explains how we use information as a Local Planning Authority. This work includes

• Making decisions and providing advice on planning applications
• Making planning policies
• Working with neighbourhoods on their plans
• Working with neighbouring authorities on strategic policies
• Responding to allegations of unlawful development
• Monitoring development
• Entering legal agreements, serving notices and promoting the best use of land

If you have questions about data or privacy, please contact our Data Protection Office at dataprotection@newcastle.gov.uk.

How we get your information

We get applicant information in two ways – it is supplied to us directly (or via a planning agent on your behalf) or we receive it from a third party website that provides a transaction service. These include, but are not limited to:

• The Planning Portal
• The pre-application online service
• PlanX

We also receive comments, representations, allegations and questions by email, letter, and our Public Access website.

What we do with your information

So we can make decisions on their applications, individuals must provide us with some personal data (for example name, address, contact details). In a small number of circumstances, individuals will provide us with “special category data” in support of their application (for example, evidence of medical history).

We use the information make decisions about the use of land in the public interest. This is known as a “public task” and is why we do not need you to “opt in” to allow your information to be used.
We are obliged under the regulations to make some information provided to us available on planning registers. This is a permanent record of our planning decisions that form part of the planning history of a site, along with other facts that form part of the “land search”.

How we share your information

We do not sell your information to other organisations. We do not move your information beyond the UK. We do not use your information for automated decision making.
We will make details of planning applications available online so that people can contribute their comments. We will sometimes need to share the information we have with other parts of the council-for example to establish how long a building has been used as a dwelling.

We also send out a follow-up “how did we do?” surveys to people using our service to see how we can improve it.

Redaction (‘blanking things out’)

We operate a policy where we routinely redact the following details before making forms and documents available online:

• Personal contact details for the applicant – e.g. telephone numbers, email addresses
• Signatures
• Special Category Data - e.g. supporting statements that include information about
• health conditions or ethnic origin
• Information agreed to be confidential

Sometimes we might decide it is necessary, justified and lawful to disclose data that appears in the list above. In these circumstances we will let you know of our intention before we publish anything.

If you are submitting supporting information which you would like to be treated confidentially or wish to be specifically withheld from the public register, please let us know as soon as you can - ideally in advance of submitting the application. The best way to contact us about this issue is to email planning.control@newcastle.gov.uk.

Complaints and problems

Making decisions on planning matters is a public task and you do not have the right to withdraw consent. However if you think we have got something wrong or there is a reason you would prefer for something to not be disclosed please ask us by emailing planning.control@newcastle.gov.uk.

If you need to make a complaint specifically about the way we have processed your data you should in the first instance use our corporate complaints policy. If we fail to respond properly you can direct your concerns to the Information Commissioners Office.