Apply for free school meals
Free School Meals
You do not need to reapply if your child is moving schools but if you are moving from another local authority please complete the form so we can record your details. You will not receive a response if you complete a new form, if you have made multiple paper applications.
The Government has temporarily extended free school meal eligibility to include some families with no recourse to public funds (NRPF); please see the information below and apply using the NRPF application form.
If you have any free school meal queries please contact us at firstname.lastname@example.org
Important Covid-19 update
From 13 April 2022, schools are no longer required to provide free school meals for pupils who are remaining at home because they are self-isolating. This requirement on schools has been removed from updated government guidance, which can be found here - https://www.gov.uk/government/publications/free-school-meals-guidance-for-schools-and-local-authorities
Westgate Hill Primary School
Newcastle City Council are no longer processing free school meals applications for Westgate Hill Primary School. Please speak to the school if you want to make an application.
- The person receiving the qualifying benefit (see below) should be the person to apply for Free School Meals
- Your child must go to a government-funded Newcastle school (not including Westgate Hill)
- Check that your surname, date of birth and National Insurance number is correct on the application
- Make a separate application for each of your children
- Do not re-apply for a child you have applied for before, unless your details have changed.
We check refused claims weekly with the DWP to see if there are any changes to your entitlement and will contact you if you become eligible.
If your child goes to college full-time or goes to a government-funded school outside Newcastle, speak to the college or school direct about how to apply for free school meals.
Families with no recourse to public funds
During the coronavirus (COVID-19) outbreak, central Government is temporarily extending free school meal eligibility to include some children of groups who have no recourse to public funds (NRPF).
These groups are:
- children of Zambrano carers
- children of families with no recourse to public funds with a right to remain in the UK on grounds of private and family life under Article 8 of the European Convention on Human Rights
- children of families receiving support under Section 17 of the Children Act 1989 who are also subject to a no recourse to public funds restriction
These groups are also subject to a maximum household earnings threshold of £28,200 per annum.
This temporary extension of eligibility also applied to children of a subset of failed asylum seekers supported under Section 4 of the Immigration and Asylum Act 1999. This group is not subject to a maximum household earnings threshold.
This extension is temporarily in place to support families facing difficulties due to the current unique circumstances. It covers both children who are attending school and children who are at home and will end when schools re-open.
If you think you fall into one of these groups please complete the application form (you will need to upload evidence) or email us at email@example.com
Your child may be able to get free school meals if you get one of the qualifying benefits and they are:
- in government-funded education full time up to the age of 19, or
- in a nursery class or nursery school and attending for full days.
You will need to get one of the following benefits:
- Income Support
- income-based Jobseeker’s Allowance
- income-related Employment and Support Allowance
- support under Part VI of the Immigration and Asylum Act 1999
- the guaranteed element of Pension Credit
- Child Tax Credit (provided you’re not also entitled to Working Tax Credit and have an annual gross income of no more than £16,190)
- Working Tax Credit run-on - paid for 4 weeks after you stop qualifying for Working Tax Credit
- Universal Credit - if you apply after 1 April 2018 your household income must be less than £7,400 a year (after tax and not including any benefits you get)
Children who get paid these benefits directly, instead of through a parent or guardian, can also get free school meals.
If your child qualifies for free school meals, they’ll get them until they finish the phase of schooling (first, primary or secondary) they’re in on 31 March 2022. Children attending middle or high schools on 31 March 2022 will get them until they finish Year 11. They’ll get them even if you stop getting the qualifying benefit.
After this date, your child will only continue to get free school meals if you get one of the benefits.
Universal free school meals will not be provided during school closures; if you think you are eligible for free school meals please make an application.
Once schools re-open entitlement to free school meals as part of the universal scheme is expected to resume.
Every child can get free school meals if they’re in a government-funded school and in:
- reception class
- year 1
- year 2
This is a general right regardless of qualifying benefits.
Your child and their school may be able to get extra help if you get one of the qualifying benefits for free school meals. Apply for free school meals so that we can check if your child is eligible for the extra help, even if your child is in reception, year 1 or year 2.
Your child may be able to get a free travel permit to get to school if they get free school meals and walk more than two miles to school.
You may be able to get direct help from your child’s school, such as free or reduced prices for out of school clubs and activities, school trips, music lessons, or school uniform.
Your child’s school may be able to get extra funding to spend on more teachers and support staff to help your child in lessons.
We will write with the outcome of your application within 20 school days if you apply using a paper version of the Free School Meal form. If your child gets free school meals, we will tell you and your child’s school what date they will start.
If you apply through the online portal, you will receive an immediate response to your application. Schools will be informed of your child's Free School Meal application on a weekly basis.
You can't appeal if you do not receive a qualifying benefit. You also can't appeal to ask for your free school meals to start before the date we processed your application (be backdated).
We check your details using a secure online checking system provided by the Department for Education. This system links with your benefit provider. It does not tell us any information about you or your benefits, just whether the details we entered mean you qualify for free school meals.
If we think the details you gave us on your application may be wrong, for example you made a spelling mistake, we will ask you to check your details again.
If your application is refused but you think you do receive a qualifying benefit, call us to discuss your claim. You may need to send us proof of benefit.
If your application is refused, we will continue to check your details on a weekly basis, unless you tell us to stop. This means we will know if you start to get a qualifying benefit. We will approve your child’s free school meals application and contact you. You do not need to re-apply unless you change your name or move house.
We will keep your personal details on our secure computer system and use them to check if your child should get free school meals. They may also be used if you apply for free school travel.
We won’t share your personal details with anyone else. We will only tell your child’s school if your child should get a free school meal.
You can ask for your details to be changed or deleted. This may mean your child stops getting free school meals. We will need to check any new details you give us.
We will keep your details in line with our retention policy. If you have any questions, contact us.
Paper application forms are available from schools. These need to be posted to us, so save the postage and apply online instead.
You can't hand forms in at the civic centre.
You will not receive a response if you complete a new form, if you have made multiple paper applications.