Organising events

The Health Protection (Coronavirus, Restrictions) (All Tiers) (England) Regulations 2020 (SI 2020 No 1374)

From the 30 December 2020 the principal Regulations have now been amended by the Health Protection (Coronavirus, Restrictions) (All Tiers) (England) (Amendment) (No.4) Regulations 2020 (SI 2020 No. 1654) to impose new restrictions on gatherings and on businesses in England. Newcastle and the North East are now placed within Tier 4. The restrictions on businesses include the closure of certain businesses.

For further information go to:

The Health Protection (Coronavirus, Restrictions) (Obligations of Hospitality Undertakings) (England) Regulations 2020 (SI 2020 No 1008)

These Regulations require certain undertakings in the hospitality industry, to take measures to ensure that their customers follow the rules on social distancing.

The Health Protection (Coronavirus, Collection of Contact Details etc and Related Requirements) Regulations 2020 (SI 2020 No.1005)

These regulations impose a number of obligations on relevant persons, in order to protect against the risks arising from coronavirus. The main obligations are as follows.

Regulation 5 provides who the regulations apply to, in particular to a relevant person (as defined in regulation 4) who occupies relevant premises (also as defined in regulation 4). The regulation makes clear that where relevant premises are hired or used by more than one relevant person on a temporary basis, any obligations under the regulations will apply to that person for the time during which they hire or use the premises.

Regulation 6 provides that relevant persons must display and make available a QR code at relevant premises they occupy or operate to enable certain individuals who seek to enter the premises (in the circumstances in regulation 9) to scan that QR code.

Regulation 7 provides the requirement to request certain details (as set out in regulation 10), where an individual seeks to enter relevant premises (in a case set out in regulation 9), unless that individual is under 16 or has a mental or physical disability that means they are unable to provide the details.

The Health Protection (Coronavirus, Wearing of Face Coverings in a Relevant Place) (England) (Amendment) (No. 3) Regulations 2020 (SI 2020 No. 1028)

These Regulations amend the Health Protection (Coronavirus, Wearing of Face Coverings in a Relevant Place) (England) Regulations 2020 such that employees and other persons providing services in public houses will be required to wear face coverings when they are in close proximity to members of the public unless they are exempt or have a reasonable excuse.

The Health Protection (Coronavirus, Wearing of Face Coverings in a Relevant Place and on Public Transport) (England) (Amendment) (No. 3) Regulations 2020 (SI 2020 No. 1026) 

These Regulations amend the Health Protection (Coronavirus, Wearing of Face Coverings in a Relevant Place) (England) Regulations 2020 to include theatres, restaurants, bars and public houses in the scope of the “relevant places” where members of the public are required to wear face coverings, except for in some limited cases such as when it is reasonably necessary for a person to remove their face covering to eat or drink.

They also require employees and other persons providing services in certain “relevant places”, including in shops, cafes, restaurants, bars and public houses to wear face coverings when they are in close proximity to members of the public unless they are exempt or have a reasonable excuse.

The Health Protection (Coronavirus, Wearing of Face Coverings in a Relevant Place) (England) Regulations 2020 (SI 2020 No. 791). The Regulations require members of the public to wear face coverings whilst inside a relevant place specified in the Regulations, except in certain limited cases, from Friday 24 July. 

Newcastle upon Tyne is a vibrant city that continues to host events from music concerts through to small community festivals. The City Council is extremely proud that it has delivered on large international events such as the football matches held during the Olympic Games in 2012, the Rugby World Cup in 2015, Magic Weekend in 2015, 2016, 2017 and 2018 and the Heineken Cup Champions Final in 2019. We assisted in the delivery across Tyne and Wear of the World Transplant Games in August 2019.

Newcastle/Gateshead was also extremely proud to be chosen to host and deliver the Great Exhibition of the North in 2018. 

We are very much looking forward to the 3 Rugby League World Cup matches at the Kingston Park Stadium in 2021. For the announcement go to City Life.  

The City Council continues to take the view that for an event to be a successful one it must first and foremost be safe both for those attending and those hosting. It is essential that event organisers with their proposal notify the council at least 3 months in advance of the event taking place.

The following list gives an idea of the types of event to which the advice on these pages may apply;

  • Fun runs

  • Cycle Rides

  • Charity walks

  • Festivals, music or otherwise

  • Concerts

  • Shows and fetes

  • Motor sports

  • Zip Wires

  • Firework display

  • Street Parties

Organising an Event

Please see our page for step-by-step guidance on organising an event. 


You may also need a specific licence for your event. For more information on the licences that may be applicable, please contact us. Phone (0191) 2777130. Email: 

Health and Safety Executive

Further details about running safe events can also be found on the Health and Safety Executive website.

Crowded Places Guidance 2017

To access the latest guidance published by the National Counter Terrorism Security Office go to Crowded Places Guidance 2017

Safer Events Policy

A copy of the Safer Events Policy as developed on behalf of the Northumbria Local Resilience Forum is available on request.


The City Council as the landowner has determined that the following activities will not be permitted on any City Council land 

  • The supply of tobacco products

  • The use of consumer products known as sky lanterns

  • The use of party balloons

Policing and Crime Act 2017

On the 3 April 2017, it became an offence under section 134 of the Policing and Crime Act 2017  for a person other than an organiser or with their consent; to be in possession of a pyrotechnic article at a place where a qualifying musical event  is being held.   

Local Government (Review of Decisions) Act 2015

The Local Government (Review of Decisions) Act 2015 came into force on the 26 May 2015. The Act makes provision about the procedure for conducting investigations under Part 3 of the Local Government Act 1974; and makes provision for cases where the City Council, as a local authority, makes a decision that affects the holding of an event for a reason relating to health and safety.  

Marketing in Newcastle City Centre

NE1 as the Business Improvement District Company provides high profile, on street spaces for marketing campaigns. They can accommodate events of all shapes and sizes; from roaming sampling to larger-scale promotions involving branded vehicles, gazebos and structures.     

The information on this page provides advice to those wishing to organise an event on Newcastle City Council Land. However, the information contained on this website can also be used for all events whether they take place on Newcastle City Council Land or on private land. Our advice is intended as a simple step by step guide to running an event but it is not a definitive guide to event safety or management. It is offered without regard to the specific circumstances of individual events and/or the knowledge or experience of the individuals running those events. Event organisers should always seek advice from experienced health and safety and event management professions before proceeding.

Play Streets

To access information on play streets 


Events team, Directorate of Operations and Regulatory Services, Civic Centre, Newcastle upon Tyne, NE1 8QH. Phone (0191) 2116582. Email:  

Did you know?

Typically the Events team deal with some 80 events held every year across the city from fun runs to international sporting events.

During the weekend of the Heineken Champions Cup Final in May 2019 some 100,000 people visited Newcastle over the weekend. Early indications suggest it boosted the city centre's economy by £35m, with hotel occupancy in Newcastle standing at 97% on Friday and Saturday.

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